Data, Automation & AI
RPA Migration
Move off legacy Robotic Process Automation (RPA) and land on a modern, AI-ready automation platform
Legacy RPA often starts as a quick fix but grows into a web of duct-tape integrations, rising costs, and ungoverned bots that few people fully understand. Modern platforms combine RPA, AI, and agentic automation in a single stack – and the migration window is open now.
- We meet you where you are today, on UiPath, Blue Prism, Automation Anywhere, or any other legacy stack – and design a target platform that consolidates tooling, reduces per-process cost, and opens the door to AI-native automation.
- We treat migration as an opportunity, not a lift-and-shift. Selected automations are redesigned to remove existing inefficiencies, reduce complexity, and build a more scalable operating model.
- We de-risk the transition end to end with a structured three-step approach – Prepare & Refine, Execute, and Control – and stay hands-on until governance, adoption, and hand-over are in place.
The Problem
Five ways legacy RPA holds you back
Hidden cost spiral
High running costs, hidden maintenance burden, and too few dedicated resources for bot management. Licensing and infrastructure charges compound year over year.
Unrealized ROI
Constant testing and tweaking. The promised ROI and time savings rarely match the reality of day-to-day operations.
Security & governance gaps
Unmanaged bot credentials, insufficient audit trails, and privacy risks that grow with every new automation.
Brittle integrations
Legacy systems held together by duct-tape solutions that break whenever anything changes upstream.
Scaling roadblocks
Performance bottlenecks and missing standardization make it hard to find and automate new activities beyond pilots.
Vendor lock-in and shrinking talent
Niche legacy stacks limit your ability to renegotiate, and the specialist talent pool keeps shrinking at a rising premium.
What we can help with
End-to-end RPA migration - from assessment and target design through execution, governance, and long-term value.
Assessment & Discovery
- Diagnose the current system landscape and existing bot estate
- Assess flows for migration suitability, complexity, and business value
- Define migration scope and target platform strategy
- Test-migrate selected flows to validate approach
Target Platform Design
- Plan the To-Be landscape on Power Automate (cloud and desktop)
- Architect for scalability, maintainability, and long-term value
- Consolidate tooling and reduce per-process cost
- Design for AI-native extension (Copilot Studio, agentic automation)
Migration Execution
- Refine migration strategy and evaluate readiness
- Redesign selected automations rather than 1:1 lift-and-shift
- Execute migration in controlled waves with minimal disruption
- Dedicated Core Team of Automation Consultants and Engineers
Governance & Control
- Implement Governance Framework covering bots, credentials, and audit
- Establish Automation Center for Power Automate
- Build a Center of Excellence (CoE) for scaled adoption
- Change management embedded in every delivery
AI-Assisted & Agentic Automation
- AI-assisted RPA – computer vision, self-healing selectors, CUA
- Agent-orchestrated automation with deterministic flows as tools
- Copilot Studio integration for citizen development
- Handle exceptions and messy surfaces rules cannot enumerate
Upskilling & Handover
- Upskill your team along the way – ready to operate independently
- Structured knowledge transfer, runbooks, and documentation
- Ongoing support after migration, if and when you need it
- Co-creation model – you and VENZO stay central throughout
Migration Approaches
Three ways to migrate - one way that lasts.
Not all migrations are equal. The chosen approach directly impacts long-term scalability, maintainability, and value creation. We help you choose the path that delivers the most long-term value.
1:1 migration
The fast implementation path. Existing automations are moved as-is from the legacy stack to Power Automate with minimal redesign.
– Fastest go-live, lowest short-term effort
– Existing inefficiencies and process limits remain
– Suitable for stable, high-volume automations
– Limited long-term value gain
Phase out
A gradual wind-down of the legacy estate. Automations are retired or replaced over time rather than migrated in one pass.
– Lower upfront migration effort
– Slower consolidation, higher operational complexity
– Suitable when the estate is planned for retirement
– Two platforms run in parallel during the transition
VENZO approach
The recommended path. Higher upfront effort – but automations are redesigned for scalability, maintainability, and long-term value.
– Redesign removes inefficiencies as you migrate
– Consolidated tooling and reduced per-process cost
– Governance, adoption, and hand-over built in
– Positions the estate for AI-assisted and agentic automation
AI-native extension
Migration plus modernisation. Automations are positioned for Copilot Studio, AI-assisted RPA, and agent-orchestrated flows from day one.
– Deterministic core with AI on the edges
– Agent-orchestrated automation using flows as tools
– Copilot Studio integration for citizen development
– Reaches surfaces rule-only RPA never could
The goal is not just migration, but modernisation. Moving off legacy RPA isn't just about replacing one tool with another. It's an opportunity to simplify the architecture, redesign the flows that hold you back, and build an automation platform your team can actually own. And, not least, one that is ready for AI.
Morten Overgaard, senior automation specialist in VENZO
Our Approach
Our approach won't surprise you. But our sleeves-up attitude might.
1. Prepare & Refine
Assess the current landscape and define migration scope. Diagnose the system landscape and existing robots, assess flows, and test-migrate selected candidates to validate the approach.
2. Design the target
Plan the To-Be landscape, refine the migration strategy, and evaluate readiness. Decide which automations are lifted, which are redesigned, and which retire – before execution starts.
3. Execute in waves
Migrate in controlled waves with a dedicated Core Team of Automation Consultants and Engineers. Change management embedded in every delivery. Minimal disruption to the business.
4. Control & hand over
Implement the Governance Framework, drive adoption, and embed the solution. Automation Center for Power Automate and a Center of Excellence for scaled ownership after we leave.
Structure, control, and long-term value as standard.
Structured migration
Three-step approach from Prepare & Refine to Execute and Control – scope, readiness, and governance built in from the start.
Co-creation model
You + VENZO co-play is central. Co-creation is encouraged on multiple engagement points, also during PoC. We scale capacity up or down depending on the need.
AI-ready target platform
Modern automation blends deterministic flows with agentic orchestration – positioning your processes for Copilot Studio and next-generation automation.
Choose VENZO for a structured RPA migration that unlocks lower cost, better governance, and AI-readiness.
- Three-step migration – Prepare & Refine, Execute, and Control – with scope and readiness locked in from day one.
- Redesign rather than 1:1 migrate – remove inefficiencies and reduce complexity as you move.
- Governance Framework, Automation Center for PA, and Center of Excellence built in.
- AI-ready target platform positioned for Copilot Studio, AI-assisted RPA, and agent-orchestrated automation.
- Co-creation model – your team owns and operates the platform after we leave.
- Change management embedded in every delivery.
AI and digital transformation requires a data-driven, secure, scalable, truly human and holistic approach.
VENZO combines deep expertise in the latest AI-powered technologies with strategic direction, protection of data and assets, and strong execution power. Our sleeves-up attitude ensures rapid, longer lasting results and more value for money.
There's never been a better time for Tech. Change. Today.
What we do
Are your business operations fully automated, data-driven, and leveraging AI?
Take full advantage of the breakthroughs in AI and gain insights that yield better and faster decisions with the latest data, analytics and automation technologies.
Every organization has digital or physical business processes that could be automated and improved. VENZO helps our clients transform through automation and better processes, actionable analytics & predictive algorithms, and the latest data hub and fabric technologies.
Reap the benefits of a fully automated and data-driven business excellence model for your organization with a little help from VENZO.
Is your organisation’s IT security strategy and setup compliant, cost-efficient, automated and designed to prevent human error?
We combine the latest security technologies from Microsoft with a pragmatic approach that doesn’t stand in the way of daily tasks.
Improve governance, risk & compliance levels, take advantage of our Managed Extended Detection & Response services, and take advantage of technology for foolproof Identity & Access Management (IAM), Data Loss Protection and Preventions (DLP), Data Governance, Information Protection, Cloud Security and Modern Endpoint Management.
Together, we can reduce risk and make security tech work for you.
Does your digital foundation support your business strategy and the optimal user experiences?
Enable your employees with productivity anywhere and deliver seamlessly connected, scalable and secure applications.
We are experts in Microsoft 365 and Azure, and help clients with successfully implementing and taking advantage of Modern Work, innovative enterprise applications, data and application platforms, as well as hybrid architecture and IoT.
We are also a HiBob partner for implementation of the latest and best in people tech and HR tools, advising on employee experience and growth with Microsoft VIVA and Workplace Analytics.
Is your organization ready for change so you can realize all the potential benefits of your digital transformation?
IT today is part of much larger digital transformations. Changes that require a deep of understanding of both current and emerging technologies, as well as strategic business priorities.
Knowing how to make the right changes happen and how to realize the potential value is key to the success of your digital transformation projects.
VENZO helps our clients succeed with digital change through strategy & design, change & execution, training & adoption, and decision intelligence.
