VENZO’s Personal Data Policy (Last updated December 11, 2023)
VENZO A/S is committed to protecting the confidentiality and privacy of information entrusted to it, as well as the appropriate protection and use of personal information (sometimes referred to as “personally identifiable information” or “PII”) collected online.
We aim to collect only the personal information provided voluntarily by online visitors to deliver information and/or services to them or to inform about employment opportunities. Please read this privacy policy to understand how we collect, use, share, and protect the PII we obtain.
Collection and Use of Personal Information
What Information We Collect
We collect your personal information when you choose to provide it, such as contacting us via email, registering for events, downloading marketing material, or subscribing to newsletters or services. If you register or submit personal information to VENZO, it is used as described in this privacy policy. Your personal information will not be used for other purposes unless we obtain your permission or unless required or allowed by law or professional standards.
For instance, information about your preferences, if provided on a VENZO website, will be used to customize your user experience. Information in a CV or resume submitted for a job application will be used to match you with available job opportunities at VENZO.
We generally collect only the personal information necessary to fulfill your request. If additional optional information is sought, you will be notified at the time of collection.
European law permits us to process personal information as long as we have a legal basis to do so and requires us to inform you of these bases. Therefore, when processing your personal information, we rely on one of the following processing conditions:
- Contract Performance: Necessary for fulfilling our obligations under a contract.
- Legitimate Interests: Processing information where it is in our legitimate interest in running a lawful business, provided it does not outweigh your interests.
- Your Consent: In some cases, we will ask for specific permission to process some of your personal information and will only do so with your consent. Consent can be withdrawn at any time by contacting VENZO.
VENZO never collects special categories of personal data such as diversity-related information (race and ethnic origin, political opinions, religious beliefs, trade union membership, data concerning sex life or sexual orientation), health data, or information about criminal convictions.
Automatic Collection of Personal Information
VENZO and its service providers use cookies, web beacons, and other technologies to automatically collect certain information when you visit us online, unless you have not given permission when you first visited us online. This collection helps customize your online experience, improve performance, usability, and effectiveness of VENZO’s online presence, and measure the effectiveness of our marketing activities.
IP Addresses
IP addresses allow computers and servers to recognize and communicate with each other. IP addresses appearing to originate from visitors may be recorded for IT security and system diagnostic purposes. This information may also be used in aggregate form for website trend and performance analysis.
Cookies
Cookies are placed on your computer or internet-enabled device when you visit us online, aiding in remembering your device for various purposes.
Although most browsers accept cookies automatically, you can choose to accept or change cookie settings via your browser’s settings or our website’s cookie declaration page. You can also delete cookies at any time. However, some features of our websites might not function fully if you choose to reject cookies.
Sharing and Transfer of Personal Information
We do not share personal information with third parties, except as necessary for our legitimate professional and business needs, and/or as required or allowed by law or professional standards. VENZO will not transfer personal information outside the EEA or store it there. We will not sell or transfer the personal information you provide to any third parties for their direct marketing use.
Choices
Generally, you are not obliged to submit any PII to VENZO online. However, we may require certain PII to provide further information about our services and events. VENZO may also request your permission for certain uses of your PII, which you can accept or decline. If you subscribe to certain services or communications, such as an e-newsletter, you can unsubscribe following the instructions in each communication. If you choose to unsubscribe, we will endeavor to remove your information promptly, though we may need additional information to process your request.
As described in “Cookies” above, if you wish to prevent cookies from tracking you as you navigate our sites, you can reset your browser to reject all cookies or to indicate when a cookie is being sent. Note, however, that some parts of our sites may not function properly if you choose to reject cookies.
Your Rights
If VENZO processes personal data about you, you have the following rights:
Access and Correction: You have the right to access your data, often referred to as a ‘Subject Access Request’. Before providing personal information, we may ask for proof of identity and sufficient information about your interactions with us to locate your personal information. If the information we hold about you is incorrect, you have the right to ask us to correct any inaccuracies in the personal data.
Objection to Processing: You have the right to object to our processing of your personal data if we no longer have the right to use them.
Other Rights: Additionally, you may have the right to have your information deleted if we have been storing it for too long, have its processing restricted under certain circumstances, and/or to receive copies of the information we hold about you in electronic form.
You can make a request or exercise these rights by contacting VENZO at privacy@venzo.com, and we will make all reasonable and practical efforts to comply with your request, as long as it is consistent with applicable law and professional standards.
Data Security and Integrity
VENZO has reasonable security policies and procedures in place to protect personal information from unauthorized loss, misuse, alteration, or destruction. Despite our best efforts, security cannot be absolutely guaranteed against all threats. To the best of our ability, access to your personal information is limited to those who need to know. Those individuals who have access to the data are required to maintain the confidentiality of such information.
We also make reasonable efforts to retain personal information only for as long as i) the information is necessary to comply with an individual’s request, ii) as necessary to comply with legal, regulatory, internal business, or policy requirements, or iii) until the individual requests that the information be deleted.
Changes to this Policy
VENZO may periodically change this privacy policy to reflect our current privacy practices. When we make changes to this policy, the “updated” date at the top of this page will be revised. Any changes in the processing of personal data as described in this privacy policy that affect you will be communicated to you through an appropriate channel, depending on how we normally communicate with you.
Policy Questions and Enforcement
VENZO is committed to protecting the online privacy of your personal information. If you have questions or comments about our administration of your personal information, please contact us via email. You may also use our email address to communicate any concerns you may have regarding compliance with our privacy policy.
